Hosting a corporate party is a lot of fun, whether it be at the home of the owner or at a venue in the area. You spend a great deal of time making sure that it will be an event that your guests will remember for all of the right reasons. It is also your responsibility to make sure that the event is safe. There are a few key ideas to think about when planning a corporate event below.
- Think about registering your event with the local police department. In some areas, police detail is required depending on the type of party and the number of guests attending. This helps to ensure that all guests are able to enjoy themselves, without worrying about any hindrances that may occur throughout the night.
- If you choose to use social media, make the event private. It is important that only those attending know about the event. If an irate client or former employee knows about the event, they may show up and cause a bit of a scene. Using only private outlets of communication will mitigate this risk.
- Make those attending show their invitation at the door. This will help prevent uninvited guests from sneaking through an open door to take part in the fun! The event is for your employees and their guests (if allowed), not for anyone that hears a bit of music and laughter!
- When creating your invitation, make sure you list both start and end times for the event. This will help those attending prepare for rides at the end of the night, and give a clear time to guests that need to hire babysitters for the night out. When guests know when the party ends, it alleviates the need to wait with them at the end of the night.
- Guests should know if the event is alcohol-free, or if there is a limit on the amount of alcohol that can be consumed by the guest. By setting drink limits, you are ensuring that your guests will arrive home safely.
- Make sure the venue has a first aid kit available. If there is a situation where a guest encounters a minor injury, you want to be able to address the situation in a timely manner without making a scene. Having access to phone throughout the event is also key for an emergency situation.
- As the host, take into account your responsibilities during the event. Remain sober so that you can handle issues that arise in an effective manner, while mining amongst the guests. You decide what is acceptable behavior when it comes to your guests.
- Make sure the venue that you pick can hold that amount of guests that you are inviting comfortably. This will prevent bumping and drink spills throughout the night! There also has to be enough seating, so people aren’t forced to mingle outside if the weather isn’t ideal. Keep food in a centralized location and within easy reach.
Of course, these are just a few of the many things that should be considered when thinking of corporate event safety. Food, alcohol, guest list, and venue are the heavy hitters, but there are other minor things that will come to mind when the planning begins. Happy planning!